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Communication and Public Relations Co-Chair

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Communication and Public Relations chairs are responsible for keeping records of IMAGINE’s development, disseminating information to the volunteers, stakeholders, and the public. Their mission is to reach IMAGINE’s target client population to maintain a steady stream of clients, to promote and brand the IMAGINE name to community organizations and their clients, and to establish and maintain working relationships with partnering organizations.

 

Eligibility and Criteria:

  • Entering 2nd or 3rd year of school program

  • Experience with websites/graphic design/promotions an asset

  • Previous IMAGINE volunteering experience an asset

 

Roles & Responsibilities:

  • Creating, publishing, and securing promotional materials such as brochures, business cards, and posters.

  • Creating and publishing newsletters/reports on IMAGINE's progress and provide updates on the clinic accomplishments/events to IMAGINE’s stakeholders, volunteers and the interested general public.

  • Updating and maintaining IMAGINE’s social media including the Facebook page, Twitter, and website.

  • Assisting IMAGINE outreach committees (Health Promotion, Community Partnerships, and Advocacy) in promoting their events upon request.

  • Developing and implementing marketing strategies to promote IMAGINE services.

  • Distributing advertising media to locations frequented by the target population

  • Responding to email inquiries

  • Other executive duties as required

 

Application Questions:

  • Q1: What motivated you to apply for this position and what unique contributions can you offer to IMAGINE?

  • Q2: What skills and experience will enable you to fulfill the responsibilities of your desired position? If applicable, please provide the links to websites, portfolios, or samples of past projects.

  • Q3: Describe initiatives that you would like to implement to strengthen communications internally within the IMAGINE team (e.g. with other committees).

  • Q4: Describe initiatives that you would like to implement to reach the public, and the clinic's target populations.

  • Q5: How many years can you commit to this position?

  • Q6: Have you ever volunteered for IMAGINE in the past? If so, please describe your role.

Volunteer Coordinator Co-Chair Application

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Volunteer Coordinator Chairs are responsible for the recruitment, orientation, and coordination of University of Toronto students for the IMAGINE clinic and health promotion initiatives.

 

Eligibility: University of Toronto students in any second-entry health-related professional program, in any year of study.

 

Roles & Responsibilities:

  • Coordinate the scheduling of the clinic volunteers

  • Coordinate, participate in (i.e review of applications, communicating with candidates), and continually improve the volunteer recruitment process for the various health care professional programs for health promotion, community partnerships outreach and referrals, the executive team, and clinic volunteers

  • Organize the two volunteer anti-oppression orientation sessions and organize group reflection sessions for clinic volunteers

  • Submit IPE credits for clinic volunteers

  • Help students access N95 mask fitting sessions and police record checks

  • Modify and update the volunteer manual

  • Attend executive meetings and actively participate in the decision processes for the development of IMAGINE

 

Application Question

  • Q1: What motivated you to apply for this position and what unique contributions can you offer to IMAGINE? (maximum 1800 characters)

  • Q2: What skills and experience will enable you to fulfill the responsibilities of your desired position? (maximum 1800 characters)

  • Q3: What strategies do you have to increase the recruitment and involvement of faculties that are underrepresented in IMAGINE? (maximum 1800 characters)

Clinic Flow Managers

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The Clinic Flow Manager (CFM) is responsible for facilitating the virtual/in-person clinic from open to close in collaboration with other members of the CFM team. Facilitating the clinic involves tasks like opening and closing the clinic, leading introductions and orientation for students and preceptors, overseeing patient flow and assisting with triage/in-take, and managing other issues as they arise. CFMs must foster a collaborative, team-based learning environment while maintaining the routine operations of both a functioning walk-in/appointment clinic.

 

Application questions:

  • Why are you interested in becoming a Clinic Flow Manager? (max 250 words)

  • What previous experience do you have working with marginalized populations or in a setting similar to that of IMAGINE? If you have not had previous experience in such a setting, why would you make a suitable member to the team? (max 250 words)

  • It’s a busy day at the clinic and you have a full house of preceptors and volunteers.  Some of the students and preceptors approach you to voice concerns with some members of the team. When you go up to the boardroom, you notice a group of students and preceptors are discussing matters unrelated to the clinic with patients waiting to be seen. What are your goals as the Clinic Flow Manager and how do you approach the situation? (max 250 words)

Get Involved!

If you are interested in applying, please fill in the google form linked below. All applications are due Saturday April 6th at 11:59pm. Students may apply for one or two positions, and please don't hesitate to email imagine.volunteers@gmail.com if you have any questions. 
 

To apply: https://forms.gle/cjn5A2dmVPJUyhjKA

 

Executive Co-Director 
 

Role: The executive directors oversee the entire operation of IMAGINE.

 

Eligibility:

  • Must be a University of Toronto student in any second-entry health-related professional program, in any year of study. (Medicine, Nursing, Physiotherapy, Occupational Therapy, Public Policy, Public Health, Dentistry, Pharmacy, Social Work)

  • At least one co-director must be a medical student

  • Previous experience on the IMAGINE team is highly preferred, but outstanding applicants will still be considered (At least one Co-Director must have previous experience with IMAGINE)

  • Experience in project management preferred

  • Experience in leadership in interprofessional settings preferred

  • Past experience working with marginalized and vulnerable populations required whether at a policy or service delivery level (volunteer or paid work)

  • Interest in knowledge translation, and community based research preferred

 

Roles and Responsibility:

  • Attend executive co-director training sessions

  • Provide vision, and roadmap for meeting strategic objectives and priorities for IMAGINE

  • Maintain relationships with key stakeholders such as the University of Toronto, University of Toronto Medical Society, Central Toronto Community Health Care Centre, Advisory Board of Directors, Faculty Directors, community partners, and virtual platform provider

  • Hold regular meetings with IMAGINE executive members

  • Oversee IMAGINE’s projects and initiatives

 

Application Questions:

  • Have you ever held an executive role at IMAGINE before? If yes, please describe your role and responsibilities. (300 words max)

  • Why do you want to become an Executive Director of IMAGINE? Describe your vision and key skills you would bring to manage a large interprofessional health promotion initiative serving marginalized and vulnerable populations. (500 words max)

  • Describe your most significant leadership experience and what you have learned from it? (500 words max)

Health Promotions Co-Chair

 

As an IMAGINE Health Promotion (HP) Co-Chair, your role is to oversee the coordination, planning and implementation of health promotion workshops at partnering community agencies serving vulnerable and marginalized populations in Toronto to promote health literacy.

 

Eligibility: University of Toronto students in any second-entry health-related professional program, in any year of study.

 

Roles & Responsibilities:

  • Contact agencies, foster existing and new connections with them and sustain a partnership through the ongoing delivery of health promotion workshops

  • Oversee a committee of volunteers (typically around 20-30 volunteers) from various health professional faculties across the University of Toronto, who will be responsible for the planning and implementation of the workshops

  • Coordinate in-kind sponsorship with local organizations to provide goods and services to partner agencies as an adjunct to the health promotion workshops

  • Coordinate an anti-oppressive training session (consider partnering with ARCDO) to volunteers, focused on working with vulnerable populations to ensure sensitivity and respect are practiced

  • Organize and run feedback and debrief sessions with volunteers to meet IPE accreditation requirements

  • Form partnerships with other IMAGINE committees in order to carry out initiatives and workshops. For example, Community Partnerships and Health Promotion committees collaborate at the beginning of the year to set up city-wide partnerships for workshops

  • Keep a record of finances, workshop topics, documents, important contacts, and other key information

  • Attend IMAGINE Executives Meetings

  • Other executive duties as required

 

Application Questions

  • Q1: What motivated you to apply for this position and what unique contributions can you offer to the IMAGINE Health Promotion Committee? (max 150 words)

  • Q2: What skills and experiences will enable you to fulfill the responsibilities of your desired position? (max 150 words)

  • Q3: What are you hoping to learn or achieve as an executive for the IMAGINE Health Promotion team? (max 150 words)

Finance Co-Chair 

 

Finance Co-Chairs are responsible for maintaining financial records of IMAGINE and ensuring adequate funding is in place to smoothly operate the clinic throughout the year.

 

Eligibility:

  • University of Toronto student in any second-entry health-related professional program, in any year of study.

  • Previous experience in preparing financial statements, budgets, and basic accounting skills – or willingness to learn.

  • A background in business or accounting would be an asset, but is not required.

  • Basic knowledge of Microsoft Excel is required.

 

Roles & Responsibilities:

  • Preparing financial deliverables, including but not limited to: IMAGINE Clinic’s annual budget, Medical Society (i.e. Med Soc) funding application.

  • Investigating sources of external funding for IMAGINE Clinic (i.e. grants, donations, fundraising opportunities).

  • Liaising with all IMAGINE Committees in September, December, and March to ensure budget proposals are submitted within a timely manner. 

  • Approving expenses for committees and executives within IMAGINE in September, and ensuring the necessary funds are available and all reimbursements are made in a timely manner.

  • Liaising with the Central Toronto Community Health Centre (our host clinic) finance staff to ensure all clinic bills are paid.

  • Monitoring the Finance email account and responding to all requests and concerns as appropriate.

 

Application Question

  • Why are you interested in this position? What are you hoping to learn from this experience?

  • What relevant experiences do you have? How can you contribute to IMAGINE?

Preceptor Recruitment Co-Chair Application

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Preceptor Recruitment Co-Chairs are responsible for the recruitment, orientation, and coordination of preceptors for the IMAGINE clinic. 

 

Eligibility: University of Toronto students in any second-entry health-related professional program, in any year of study.

 

Roles & Responsibilities:

  • Coordinate the scheduling of the clinic preceptors 

  • Coordinate, participate in (i.e review of applications, communicating with candidates), and continually improve the preceptor recruitment process for the various health care professional programs

  • Attend executive meetings and actively participate in the decision processes for the development of IMAGINE

 

Application Question

  • Q1: What motivated you to apply for this position and what unique contributions can you offer to IMAGINE? (maximum 1800 characters)

  • Q2: What skills or experience do you have that would help you to perform well as a Preceptor Recruitment Co-Chair?maximum 1800 characters)

  • Q3: What strategies do you have to increase the recruitment of preceptors? (maximum 1800 characters)

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